Enhancements handbook updates: tracking board and beginning/end of release steps by jenshu · Pull Request #2992 · kubernetes/sig-release

jenshu · 2026-04-09T03:51:19Z

What type of PR is this:

/kind documentation

What this PR does / why we need it:

Add steps for cleaning up and setting up the tracking board
Update the beginning of release (week 0-2) and end of the release tasks

Which issue(s) this PR fixes:

N/A

Special notes for your reviewer:

jmickey · 2026-04-09T12:58:41Z

+
+#### Meeting update rotation
+
+- Create a Google Sheet (private to the Enhancements Lead and Shadows) where the shadows can sign up to give updates at the weekly Release Team meetings.


I have an example template here: https://docs.google.com/document/d/1jfU34qJTiCdsE4yVO4BBJw763TDCLkrJ10QPmmHzwLw/edit?usp=sharing

thanks! added in 6ceea98

Who owns this google doc? Not sure we should link external content that is outside Kubernetes community control. Could we create a Markdown version of this template instead?

moved to to a markdown template and adjusted instructions 318f973

jmickey · 2026-04-09T12:59:38Z


-### Succession
+- The Enhancements Lead may be called upon by the Communications Lead to help with media engagement near the end of the release cycle. Please ensure that if there are any restrictions or training required by your company before engaging that you have completed those ahead of Code Thaw.
+- After the release, the Enhancements Lead will participate in a livestreamed CNCF Kubernetes Release webinar along with the Release Lead and Communications Lead. Work together to prepare a presentation highlighting a selection of enhancements from this release.


Should we include a link to a previous release webinar?

good idea. I couldn't find a playlist with all of them, so I just linked to the last few 6ceea98

dipesh-rawat

Overall, the updates look good. I have added a few small comments that should be easy to address and get this merged by this week.

dipesh-rawat · 2026-04-14T22:15:56Z

+
+#### Update tracking board documentation
+
+Note: the Release Lead sometimes opens a single PR with the updates for all the subteams; sync with them to avoid duplicate work.


This note feels a bit out of place here, or I may be missing something.

removed in 318f973

dipesh-rawat · 2026-04-14T22:29:22Z

+
+#### Meeting update rotation
+
+- Create a Google Sheet (private to the Enhancements Lead and Shadows) where the shadows can sign up to give updates at the weekly Release Team meetings.


Who owns this google doc? Not sure we should link external content that is outside Kubernetes community control. Could we create a Markdown version of this template instead?

dipesh-rawat · 2026-04-14T22:36:21Z

Might be overthinking here but if we make end of release cleanup the standard process, some of the template wordings may need a small tweak. Not sure what everyone feels about it.

Last release, we used something like:

Hi <kep-contributor> 👋, 1.xx Enhancements Team here. We are nearing the close of the v1.xx release. As part of cleanup, we are removing the `lead-opted-in` label and clearing the milestone. If you would like this considered for the next release, please have the SIG lead opt in again by re-adding the label and setting the new milestone. Thanks! /remove-label lead-opted-in /milestone clear

reworded in f33e476

k8s-ci-robot · 2026-04-14T22:38:29Z

@dipesh-rawat: The label(s) /remove-label lead-opted-in cannot be applied. These labels are supported: api-review, tide/merge-method-merge, tide/merge-method-rebase, tide/merge-method-squash, team/katacoda, refactor, ci-short, ci-extended, ci-full. Is this label configured under labels -> additional_labels or labels -> restricted_labels in plugin.yaml?

Details

In response to this:

Last release, we used something like:

Hi <kep-contributor> 👋, 1.xx Enhancements Team here.

We are nearing the close of the v1.xx release. As part of cleanup, we are removing the `lead-opted-in` label and clearing the milestone.

If you would like this considered for the next release, please have the SIG lead opt in again by re-adding the label and setting the new milestone.

Thanks!

/remove-label lead-opted-in
/milestone clear

Instructions for interacting with me using PR comments are available here. If you have questions or suggestions related to my behavior, please file an issue against the kubernetes-sigs/prow repository.

jenshu · 2026-05-18T19:41:53Z

 - [Code Freeze Templates](#code-freeze-templates)
 - [Code Freeze Party Templates](#code-freeze-party-templates)

-## SIG Outreach Templates


this was moved into the new file sig-outreach-assignment-template.md

jenshu · 2026-05-18T19:43:13Z

+
+We will rotate the person giving updates at each Release Team meeting. Please sign up for 3-5 slots in the timezone that works for you!
+
+<table style="border-collapse: collapse; width: 100%;">


had to use html instead of markdown to get the colspan=4 rows looking right. interestingly if you copy and paste into a google doc as 'markdown' it works!

dipesh-rawat

Thanks for making these changes. They are really useful and much needed.

/lgtm

rayandas · 2026-05-19T07:39:11Z

Thanks for the changes Jenny.
/lgtm

jmickey · 2026-05-19T09:56:15Z

Great improvement!

/lgtm
/approve

k8s-ci-robot · 2026-05-19T09:56:25Z

[APPROVALNOTIFIER] This PR is APPROVED

This pull-request has been approved by: dipesh-rawat, jenshu, jmickey

The full list of commands accepted by this bot can be found here.

The pull request process is described here

Details

Needs approval from an approver in each of these files:

~~release-team/role-handbooks/enhancements/OWNERS~~ [jmickey]

Approvers can indicate their approval by writing /approve in a comment
Approvers can cancel approval by writing /approve cancel in a comment

tracking board and handbook updates

b654eb2

k8s-ci-robot added kind/documentation Categorizes issue or PR as related to documentation. cncf-cla: yes Indicates the PR's author has signed the CNCF CLA. needs-priority labels Apr 9, 2026

k8s-ci-robot requested a review from aibarbetta April 9, 2026 03:51

k8s-ci-robot added the area/release-team Issues or PRs related to the release-team subproject label Apr 9, 2026

k8s-ci-robot requested a review from jmickey April 9, 2026 03:51

k8s-ci-robot added sig/release Categorizes an issue or PR as relevant to SIG Release. size/L Denotes a PR that changes 100-499 lines, ignoring generated files. labels Apr 9, 2026

jenshu requested review from dipesh-rawat and rayandas and removed request for aibarbetta April 9, 2026 03:51

jmickey reviewed Apr 9, 2026

View reviewed changes

jenshu added 3 commits April 9, 2026 09:29

add template and yt links

6ceea98

add task about handoff

ae10704

reword

65b6ace

dipesh-rawat reviewed Apr 14, 2026

View reviewed changes

add templates

318f973

k8s-ci-robot added size/XL Denotes a PR that changes 500-999 lines, ignoring generated files. and removed size/L Denotes a PR that changes 100-499 lines, ignoring generated files. labels May 18, 2026

end of release cleanup

f33e476

jenshu commented May 18, 2026

View reviewed changes

dipesh-rawat approved these changes May 18, 2026

View reviewed changes

k8s-ci-robot assigned dipesh-rawat May 18, 2026

k8s-ci-robot added the lgtm "Looks good to me", indicates that a PR is ready to be merged. label May 18, 2026

k8s-ci-robot assigned rayandas May 19, 2026

k8s-ci-robot assigned jmickey May 19, 2026

k8s-ci-robot added the approved Indicates a PR has been approved by an approver from all required OWNERS files. label May 19, 2026

k8s-ci-robot merged commit 44eb151 into kubernetes:master May 19, 2026
2 checks passed

k8s-ci-robot added this to the v1.37 milestone May 19, 2026


		#### Meeting update rotation

		- Create a Google Sheet (private to the Enhancements Lead and Shadows) where the shadows can sign up to give updates at the weekly Release Team meetings.


		#### Update tracking board documentation

		Note: the Release Lead sometimes opens a single PR with the updates for all the subteams; sync with them to avoid duplicate work.


		We will rotate the person giving updates at each Release Team meeting. Please sign up for 3-5 slots in the timezone that works for you!

		<table style="border-collapse: collapse; width: 100%;">

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jenshu commented Apr 9, 2026

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k8s-ci-robot commented Apr 14, 2026

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rayandas commented May 19, 2026

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